Whats The Best Way To Send A Fax Via Smartphone
RingCentral Office is helping businesses unify their communications online.
These days, businesses must maintain numerous communications channels simultaneouslyand that includes fax.
Being able to access all of these channels from one unified iOS app on your iPhone saves a significant amount of time and money.
W2O, a marketing agency out of the Bay Area, recognized this and sought a solution. What started as a search for a better meeting app led this marketing communications firm to RingCentral Office. Delighted with the results, W2O decided to relocate all of their communications needs to RingCentral.
And theyve not looked back since. With RingCentral Office, they could use a single business to manage any type of communicationfrom SMS to electronic faxall from a single, unified interface. The result? Some serious cost savings and sky-high team productivity.
We discovered a lot of benefits we werent expecting from a UCaaS platform that puts meetings, phone service, online fax, and team chat into an integrated user experience.
Jonathan Denize IT Manager, W2O
What Exactly Is Fax Can It Be Sent From iPhone
Fax, or short for “facsimile” is a method of transmitting printed material from one fax machine to another. It is capable of transmitting documents over a very long range using telephone lines while retaining text and image information.
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A fax machine is essentially telephone connected to a printer, and often also with a built in scanner or image reader which will process or scan the document into a fixed graphic image and later converted into a bitmap, and then transmitted through telephone lines in the form of audio waves.
At this point you may be wondering: How to fax from iPhone? When a fax machine requires a physical phone line plus a printer and a phone line? These are things that an iPhone does not have. However, modern technology has made sending fax from iPhones possible, and also surprisingly easy, making it possible to avoid fax machines completely.
What Is The Best Free Fax App For iPhone
So, there are several fax apps for iPhone, and almost all of them have an online version of them. In this in-depth guide, we will be focusing on two of the best online fax services for iPhone and how you can fax your Notes by using them. And the two fax apps for iPhone are:
- iFax: Fax from Phone ad free
- FAX.PLUS Receive & Send Fax
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Send Fax From Windows Pc Using A Fax Modem
Traditional faxing is still available. Windows computers come with their own built-in faxing programs: Windows Fax and Scan. If your computer is connected to a fax modem, you are able to fax straight from your Windows PC by following the step-by-step guide below.
- Locate the search bar in the bottom-left corner of your screen.
- Type in Fax and Scan, and then open Windows Fax and Scan.
- Click New Fax and choose Connect to a fax modem in the pop-up menu.
- Type the recipients fax number in the Tp field.
- Add a subject.
- Attach your existing file by clicking the paperclip icon, or type the text of your fax into the main window.
- Click Send in the upper-left corner of the New Fax window.
How Can I Send Faxes From My iPhone
Faxes cannot be sent directly from iPhone phone numbers to fax machines or vice versa. Youll need a third-party fax app or internet service to make it work. But dont worry, there are loads of options out there designed to make faxing from your iPhone super quick and easy.
One option is to visit the App Store where youll find a variety of faxing options with varying pricing. You may also want to look into some other cloud-based faxing services.
These services will let you send fax pages with cover sheets to free fax numbers and are okay solutions for small, infrequent faxing jobs.
For a more comprehensive solution, RingCentral Fax® is a software-based online fax service. A contemporary and cost-effective way to send and receive faxeswith no bulky fax machines in sight.
Instead, users can manage their incoming and outgoing fax communications from a single, unified online portal.
All youll need is the RingCentral mobile or desktop app . From there, you can enter your recipients fax number and add a cover page, personalized message, and file attachments from any existing mobile app: Google Drive, iCloud Drive, Dropbox, etc.
Its super intuitive and flexible.
You can even submit your fax via email if you want because all faxes are sent via IP transmission. Your recipient will receive any number of pages as a PDF to view on their device via their own online account or as a fax printout on a traditional fax machine.
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Why Do People Still Use Fax
Despite the advancement of messaging apps and email, fax is alive and well! Its used by businesses worldwide, especially in the United States, Japan, and Germany. Fax is often preferred over email because its a more secure way to transmit documents, mainly when signatures are involved.
Faxed signatures became legally accepted in the late 1980s and early 1990s and are widely accepted. Although the Electronic Signatures Act in 2000 gave digital signatures similar legal power, they are not as widely accepted yet.
Moreover, faxing gives you the confirmation of receipt, which is often missing in emails and other forms of communication.
So, believe it or not, fax is still considered a quick and convenient way to send and receive documents. The one thing thats changed, though, is that traditional fax machines are not needed. Thanks to an abundance of apps, you can send and receive faxes over the internet on your iPhone or computer.
My favorite is the iFax app for iPhone, which is super easy to use and gets the job done quickly, as explained below.
What Is Efax Searchable Faxing
Each time you receive a fax, eFax® scans your fax and identifies certain keywords. We will then index those keywords, allowing you to search for specific fax content. You dont need to do anything to index your faxes. They are indexed automatically upon arrival and should be available for search within minutes of receipt.
The following parts of your incoming fax will be scanned and indexed:
- Fax Headers
- Fax Attachments
You can also apply custom keyword tags to your faxes for easy searching. All of these indexed keywords and custom tags are available in our FREE eFax® app too.
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How To Fax From iPhone See Steps To Send Faxes From Your iPhone
Wondering how to fax from iPhone? Has a customer or client insisted that you fax a document instead of sending through email? That would have certainly caught you by surprise, but this actually happens way more often than you think. Even though in today’s world we regard email and instant messaging as the default preferred way to communicate, many organizations still rely on fax as a way to receive documents.
How Can I Fax From An iPhone
Paul Rydell /April 5, 2018 // Reading time: 3 minutes
For most people operating in the modern world, faxes are considered a rather outmoded communication method thats strictly relegated to the corporate world.
However, it is important to acquaint oneself with fax.
Thats because fax is still widely used, and many of us find ourselves needing to receive, sign, or send a fax every now and again. Without a fax machine it would be nice to have a fast and painless option to turn to.
The good news is that many technological developments have been made to make faxing more accessible.
In fact, it is even possible to send or receive fax messages through your iPhone these days, thanks to the advent of online fax services. This comes as especially good news to loyal Apple users, who have probably had a hard time with the softwares faxing abilities, which have always left much to be desired.
So how do you fax from an iPhone? Lets take a look
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Key Efax Ios Mobile App Features
When you want a faster, more convenient way to send faxes from your iPhone or iPad, this isthe fax app to have on your mobile devices. Learn more about how to send a fax from iPhonedevices, sign a fax, and even take a photo of your fax with the eFax Mobile App. Yes, itseasy to fax from an iPhone!
Jotnot Fax Send Receive Fax
JotNot is undoubtedly one of the most reliable apps for faxing from iPhone. With this app, you can forward any documents from the device, the cloud, or even email accounts. Send and keep track of your faxes using the inbuilt organizer. In addition, JotNot lets you generate your own virtual fax number for easy access to anyone for faxing.
- Send fax from iPhone with customized fax number
- Built-in cover pages for free
- Send fax as PDF, JPG, docs, etc.
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Genius Fax: Pay As You Go Or Subscribe
If youre interested in a pay-as-you-go fax app, check out Genius Fax. You can purchase credits for the number of pages you want to send and receive a discount for buying in bulk.
Send a Fax With Genius Fax
Genius Fax is a good option if you dont plan to send faxes daily because you can simply purchase credits when you need them. The app also offers paid subscriptions, so you can choose that option if you decide to send more faxes later.
How Can I Fax From My iPhone Do It Quick And Easy With Wisefax
To send faxes from iPhone, you just install the WiseFax app on your iPhone, upload the doc you want to fax, preview it and mark pages to be sent. WiseFax will do all the rest for you. WiseFax recognizes all most common file types like Apple Pages document, Apple Numbers spreadsheet, Apple Keynote presentation, Adobe Acrobat PDF, MS Office documents, OpenOffice and LibreOffice documents, ScanWritr documents and many other. So, you dont have to convert documents manually. It also supports sending JPEG, GIF, PNG, HEIC, TIFF and BMP picture formats, therefore you can easily take a photo of your physical document using your iPhone. WiseFax will automatically convert your document to fax and optimize it before sending.
After you upload and select documents and pages for faxing, you only have to enter recipients country and fax number and youre almost done.
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Enjoy Your Very Own Free Fax Number
Larger businesses tend to receive a larger amount of faxes as compared to a newly-formed organization. Thus, it would not be cost effective to invest in a fax machine and fax number for the very occasional use by many small-medium businesses. However, as a business owner, you would most likely still need to send and receive faxes from time-to-time.
A savvy business owner would most likely gravitate towards the option which provides the best of both worlds. In this case, FaxBurner is just the solution for you.
With FaxBurner, you receive a free fax number that is disposable after 24 hours. You will not need to commit to purchasing a fax machine or registering a phone number. Enjoy all this commitment-free with no monthly fees or hidden charges. Request a new free fax number whenever you need one. If you wish to retain your free fax number, or accommodate a larger number of pages, simply upgrade to the premium plan.
Sign up for your FaxBurner account today, and get all set up in about 30 seconds!
The Beauty Of Online Fax Services
This term refers to a service provider hosting your unique fax number, and enabling you to send and receive faxes without a machine or dedicated phone line. You can access this service online through your email, their app, or a web interface on your iPhone, iPad, or MacBook.
The beauty about an online fax service is that it can work without the conduit of a phone line. In turn, it gives you the mobility to send and receive faxes from virtually anywhere in the world.
You can do all kinds of convenient things like take photos of documents, sign documents using your finger, attach files, add cover page copy, and more.
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How Do I Send Faxes Via App
Want to send and receive faxes via email? Just register the email on your smartphone or tablet to your eFax® account. Its that easy!
Turning iPhone Into A Fax Machine
CocoFax allows users to send and receive faxes from any smartphone and computer device by turning them into a fax machine.
For this, you need to have an internet connection on your iPhone, an account on CocoFax, and a fax number.
CocoFax allows users to generate their own fax number after registering on CocoFax.
Step 1: Using iPhones web browser to send a fax
For this, firstly go to your CocoFax account from the iPhone’s web browser. CocoFax also allows users to use the service for free for 14 days. During CocoFax account creation, you will be asked to choose a fax number as well.
Once you have the fax number, go to your CocoFaxs account dashboard. Go to Send Fax on your dashboard found on the right corner of the screen.
A new screen will open where you need to fill in the details of the recipient to send fax.
In the To field, enter the fax number of the recipient.
You can also add a cover page and note to your fax. The cover page acts as the first page of your fax. Now, upload the fax document you would like to send using various options.
Step 2: Finally click on Send Fax to send a fax.
You will get a confirmation message in the dashboards inbox once the fax is delivered.
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Yes This Will Cost You
You wont find an app that lets you send an unlimited number of faxes for free. Every app youll find here will cost you money to use regularly. Some apps may let you send a handful of pages for free, but thats it. These services have to maintain phone numbers and interface with the telephone network for you. Your smartphone cant act as a dial-up modem, so youre depending on a services servers to do the heavy lifting.
But, although this will cost you, it can save you money and be more convenient than the alternative. The alternative is paying to use fax machines at a store, or purchasing your own fax machine and hooking it up to a telephone landline. Both will likely be significantly more expensive if you just need to send a few faxes.
This method also lets you do everything entirely electronically. You can sign and fill in PDF documents on your phone and fax them. Or, use your phones camera to scan paper documents and fax them.
Our Customers Are Saying
We were using fax machines for decades in our law firm. Sometimes they could just drive you nuts, especially when the ink or paper suddenly ran out during file transmission. I decided to try CocoFax to see if it could help. Then we never had to wait unsettlingly for missing a fax. Highly recommended. – read more…
For a marketing freelancer like me, using fax for daily business communications is like a must, yet a fax machine is just too much burden. I started trying online fax when I read about CocoFax. Unexpectedly, it saved me so much business headache. Plus its easy and safe to use.
Having used a high-end fax machine for years, I am well aware of almost all features required in a fax service. This made me struggle a bit at first whether to go for CocoFax. Yet, let me tell you this: Its faaaabulous! I can fax anywhere to clients worldwide, and have never missed a fax ever since.
We have integrated CocoFax in our whole office system and as well as on the cellphones of our staff. Apart from protecting our confidential information, this tool is also useful for our team collaboration and I can even manage remote workers with it.
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Fax For iPhone Send Fax App
The Send Fax App comes with versatility with online faxing by letting you post documents of different formats and sources. That is to say you can send your fax as PDF or Word directly from the iPhone, iCloud, Google Drive, Dropbox, and more. Its as easy as selecting your documents and entering the fax number, and youre good to go!
- Send fax to any numbers
Faxplus: Send Faxes Quickly
Scan or attach your document and fax it easily with FAX.PLUS. You can also upgrade to obtain your own fax number beginning with an area code or toll-free prefix if you plan to receive faxes.
Send a Fax With FAX.PLUS
Check on the status of your fax using the Outbox tab at the top, and then look at your items in the Sent section. You also have options to sign, share, forward, and resend faxes.